Descrição da Vaga

Action Contre la Faim, is recruiting a Senior General Services Officer, for Mueda in Cabo Delgado.

General Mission:

• Manage the General Services at the base level.

Tasks and Responsibilities:

Supervise the fleet and generators management of the base:

• Regulate the fleet and generator’s size of the base per the Logistics Manager requirements;
• Communicate with the rental vehicles on the all contractual aspects;
• Centralize the inter-base travel requests moves and plan with the logistics core staff members the travels;
• Regular follow up on the outer and inter-base movement progression;
• Escalate the information in the event of an incident;
• Control the maintenance of the registry and the movement table;
• Establish the technical specifications related to the need of vehicles to contribute to the call for tenders, linked with the Logistics Manager;
• Ensure that daily and weekly controls are performed on all vehicles and generators;
• Control the adequate equipment of the vehicles depending on their use;
• Control the fuel management.

Ensure the administrative and physical management of the base’s vehicles and all other equipment related to the general services:

• Check the labeling of the equipment (vehicles, generators, motorbikes…) per the ACF procedure;
• Formalize, monitor and update the vehicle’s allocation per the mission document;
• Train the users to the procedures for the use vehicles and ensure their compliance;
• Control the log books of all the base’s vehicles;
• Control the daily and weekly vehicle tracking documents (checklist) of all the base’s vehicles;
• Follow up on the acceptability of the administrative documents of vehicles and archive them (insurance, legal vehicle document, etc.);
• Write the fuel consumption reports (vehicles and generators);
• Ensure archival of documents for the base’s vehicles and log books, per the ACF Kit Log.
• Supervise the overall management of the base premises (Office space, Guest house, etc..):
• Supervise the buildings, rehabilitation and maintenance needed for the functioning as well as the living conditions;
• Supervise the water, cooking gas supply for all the premises;
• Provide support to ensure equipment security and assistance to users;
• Supervise the necessary repair to the office space, carried out internally or by the means of external service providers;
• Ensure that all systems are protected for the security of personnel and equipment;
• Detect malfunctions of the electric network and correct them;
• Audit future buildings in security and means of production;
• Perform diagnosis of electric security of the buildings of your controlling area;
• Perform diagnosis and dimensioning of the electric production sources of the building of your controlling area.

Manage the computer park and the infrastructure of the base:

• Ensure the respect of software standards on the workstation (Kit Log);
• Ensure the respect of the operation rules for the antivirus, its update for the workstation, the supervision of it;
• Configure the safeguards for the jobs and ensure that they are well carried out with the respect of the safeguard policy standards;
• Ensure the computer maintenance and monitor every day/month that the preventive and corrective maintenance tasks were carried out;
• Manage the equipment assignment and of all the corresponding documents;
• Monitor the repair and movements of the equipment;
• Anticipate and determine the needs related to their manager and place the order;
• Report to the hierarchy for any issue related to the equipment management;
• Ensure the monitoring of potential external providers (maintenance and repair services, etc.;
• Contribute to the installation and maintenance of the local networks of the base depending on the standards (Kit Log);
• Check that the network equipment works properly;
• Carry out a monthly inventory of every equipment, must be sent to the Logistics Manager on the 2nd of each month at the latest.

Supervise the telecommunication means (internet, radio, satellite, and local):

• Supervise the proper functioning of means of telecommunication on the base;
• Make sure test are regularly done on the material to ensure the functioning.
•  awareness and train the users on the equipment use and ICT/Energy means:
• While respecting the ACF standards, provide training to the users over equipment and applications;
• Train the users to the correct use of computer equipment and softwares;
• Train the users to the respect of rules of computing security and electrical security and to the ACF rules;
• Raise awareness to the users over electrical hazards.

Manage the General Services team:

• Establish the work schedule of its team;
• Delegate the activities and control their good execution;
• Organize the trainings;
• Organize a monthly meeting with the team and report the hierarchical supervisor;
• Lead the performance assessments;
• Provide technical support to the team as necessary;
• Coach the drivers and staff on the work organization and safety requirements, perform regular meetings with them for reminders on the safety requirements and rules of conduct;
• Write the requests for driver’s mission orders and forward them to the HR department.

Requirements:

• High School Certificate + 3 years’ higher education and/or professional experience in Logistics;
• Previous experience of at least 3 year in similar or relevant positions;
• Organized;
• able to work under pressure;
• able to handle priorities;
• capacity to work as team leader;
• Basic knowledge in construction, plumber;
• electricity would be appreciated;
• Basic knowledge of motors would be appreciated;
• English would be a plus.

How to Apply?

File composition: CV, Letter of Motivation, NUIT, BI, certificates

To be sent to: send to recruitment@mz-actioncontrelafaim.org (specify the title of the position in the email. Please note that incomplete applications will not be considered)

DATA LIMITE DE CANDIDATURA: 26 de Maio de 2023.

Indique a fonte da vaga na sua candidatura.

Procedure: Selected candidates will be contacted by telephone for a technical test.

Note. The dossiers received will not be returned. Any application submitted after this deadline will not be considered.

Job Categories: Gestão. Job Types: Full-time.

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